Return to Work Guidelines: State by State Regulations Post-COVID-19

Return to Work Guidelines: State by State Regulations Post-COVID-19

Table of Contents

 

Introduction

Overview of COVID-19

  • What Is COVID-19?
  • How Does COVID-19 Spread?
  • Diagnosis & Symptoms
  • Treatment

Returning to a Safe Workplace

  • Policy Updates
  • Cleaning Practices

Best Hygiene Practices

  • Informative Signage
  • Accessible Supplies

Support Employee Mental Health

  • Mental Health Resources
  • Communication Tips
  • Ease the Transition

State Recommendations for Employers

  • Alabama
  • Alaska
  • Arizona
  • Arkansas
  • California
  • Colorado
  • Connecticut
  • Delaware
  • Florida
  • Georgia
  • Hawaii
  • Idaho
  • Illinois
  • Indiana
  • Iowa
  • Kansas
  • Kentucky
  • Louisiana
  • Maine
  • Maryland
  • Massachusetts
  • Michigan
  • Minnesota
  • Mississippi
  • Missouri
  • Montana
  • Nebraska
  • Nevada
  • New Hampshire
  • New Jersey
  • New Mexico
  • New York
  • North Carolina
  • North Dakota
  • Ohio
  • Oklahoma
  • Oregon
  • Pennsylvania
  • Rhode Island
  • South Carolina
  • South Dakota
  • Tennessee
  • Texas
  • Utah
  • Vermont
  • Virginia
  • Washington
  • West Virginia
  • Wisconsin
  • Wyoming

Conclusion

 

 

Introduction

With the COVID-19 pandemic causing closures and work-from-home policies for businesses everywhere, routines have been in constant flux. New information comes out every day, compounding challenges for HR departments and executives to best communicate decisions to their employees. As infection rates slow and businesses begin to open back up, this document serves as a guide to the latest information about COVID-19, best practices for managing employee re-assimilation into the workplace, and, most importantly, how to support employees' physical and mental health.

 

OVERVIEW OF COVID-19

 

What Is COVID-19?

The illness COVID-19 stands for Coronavirus Disease 2019. Coronaviruses are a large group of disease-causing viruses named for their crown-like shape. Viruses are microscopic parasites that cannot reproduce outside of a host cell, and therefore are not considered living organisms. More frequently infecting animals, the first case of human coronavirus was identified in the 1960s. A novel coronavirus (SARs-CoV-2) that causes COVID-19 emerged in Wuhan, China in late 2019, likely passing between a mammal host to humans. Since then, cases have been detected in most countries worldwide. The World Health Organization declared the COVID-19 outbreak a pandemic in March 2020. 

 

How Does COVID-19 Spread?

According to the World Health Organization (WHO) and the U.S. Center for Disease Control (CDC), the novel coronavirus is primarily spread through respiratory droplets passed between people. These droplets -  propelled when an infected person coughs, sneezes, or talks - travel through the air for a few feet. COVID-19 can also be transmitted by touching a contaminated surface and subsequently touching your eyes, nose, or mouth. Depending on the surface material, COVID-19 can remain viable for a time ranging from a few hours to two days. 

 viability of covid on surfaces

Viability of COVID-19 on various surfaces. Image from the American College of Emergency Physicians.


Unlike other coronaviruses that could only be transmitted by a person showing symptoms, COVID-19 can be transmitted by someone who is pre-symptomatic or asymptomatic. This characteristic of the virus adds to the challenge of containing it. 


To measure the spread of an epidemic, scientists track the basic reproduction number (R0) of a disease, which measures the average number of people infected by a single carrier. As of June 2020, the R0 of Covid-19 is between 1.4-2.5, meaning that an infected person spreads the disease to an average of 1.4-2.5 other people, though some ‘superspreaders’ have been found to infect upwards of 15 others. To control an epidemic, the R0 needs to be less than 1.

 

Diagnosis & Symptoms

To diagnose COVID-19, there are two types of tests that are used: tests that look for the virus and tests that look for antibodies that the body produces in response to the virus.

 

testing for covid

 

The COVID-19 has a wide range of symptoms that may appear after the incubation period of 2-14 days. According to the CDC’s working list people with these symptoms may be infected with COVID-19:

  • Fever or chills
  • Cough
  • Shortness of breath or difficulty breathing
  • Fatigue
  • Muscle or body aches
  • Headache
  • New loss of taste or smell
  • Sore throat
  • Congestion or runny nose
  • Nausea or vomiting
  • Diarrhea

    Because the coronavirus begins replicating in the respiratory tract (in some cases reaching the lungs), it can cause severe illness such as pneumonia and acute respiratory distress. This can cause an inflammatory response that can harm the lungs, heart, liver, kidney, and lead to skin rashes. 

     

    Treatment

    While vaccines are being developed and tested, experts agree that they will not be available before 12 months. In the meantime, health care professionals can treat the symptoms of the virus, though the best practice is to avoid contagion. Improving hygiene practices and adopting social distancing are the best preventative measures.

     

    RETURNING TO A SAFE WORKPLACE 

    Standardization and clear communication are key to employees feeling safe, supported, and productive. As employees return to the workplace, being forthright about policy changes, holding each other accountable, and allowing flexibility will reduce the feeling of chaos. Above all, HR teams and executives should prioritize the health and well-being of their employees. With all changes during this time, show empathy, and be extremely cognizant of how different employees may be handling the pandemic.

     

    Policy Updates

    The COVID-19 pandemic has created major shifts in our culture, including how every business operates. Update policies, procedures, and employee handbooks to reflect changes both during this reassimilation time and for the long term.

     

    Implement Practices to Reduce the Spread

     

    • Follow the CDC’s “Resuming Business Toolkit” 

    • Employees who interact with customers

      • Increase distance or use partitions between employees and customers, and use floor markings to delineate the six-foot distance. Clean and disinfect all surfaces at least once a day. Schedule in breaks and relief staff so employees can wash their hands regularly.
    • Face coverings and Personal Protective Equipment (PPE) 
    • Washing hands 
      • Employees should be encouraged to wash their hands for at least 20 seconds after blowing one’s nose, coughing, or sneezing; preparing food and eating; using the bathroom; touching garbage; before and after the work shift; before and after breaks; after touching an object handled by a customer.
    • Screening for symptoms
      • Using social distancing or a physical barrier, the screener should ask an employee to take their temperature (should be less than 100.4°F), while the screener makes a visual inspection of the employee to detect signs of illness. Below are the requirements by state as of June 2020. 

     

    screening for covid symptoms


    Sick Leave

    To best accommodate the current health risks, update sick leave plans to be supportive and flexible. Be certain that employees understand all updates and changes to policy.


    • Increase sick leave.
      • The CDC advises employers that do not offer sick leave to offer “emergency sick leave” policies. For employers that do offer sick leave, consider adding bonus days or giving advances on future sick leave. Given the length of the incubation and contagion phase (up to 14 days), create a plan that reflects the science behind COVID-19. 
    • Support families and caregivers.
      • Offer policies that allow employees to stay home, especially those who live with or care for someone who is infected or those who take care of children due to closures of schools and childcare facilities.
    • Do NOT require a test result or healthcare provider’s note.
      • Though the ADA usually permits employers to require healthcare notes, the pressure on healthcare facilities due to the coronavirus may prevent healthcare workers and offices from providing documentation in a timely manner. Considering most people can fully recover at home after being self-isolated, encourage sick employees to follow the CDC’s recommendation of quarantining for 14 days. To limit the spread of COVID, the U.S. Equal Employment Opportunity Commission (EEOC) created guidance that requires workers to stay home when necessary.
    • Keep policies consistent.
      • Check for public health recommendations updates from local, state, and federal workplace laws.
    • Support high-risk employees.
      • Before welcoming employees back to the workspace, make sure you have a plan for those considered high risk. Encourage high-risk employees to self-identify, employers should avoid making unnecessary medical inquiries. Provide safe, supportive, and accessible options for employees to share if needed. Prioritize remote work options for high-risk employees if feasible & consider offering high-risk employees duties that minimize contact with customers or other employees
        • Employees over the age of 65
        • Preexisting health conditions such as chronic lung disease, moderate to severe asthma, hypertension, severe heart conditions, immunocompromised, severe obesity, diabetes, liver disease, and chronic kidney disease that requires dialysis
    • Add mental health leave.
      • The COVID-19 pandemic is a collective traumatic event. Consider allowing employees to use Sick Leave Days to support their mental health or adding Mental Health Leave days. Learn more about supporting employees’ mental health in the section below titled “Supporting Employee Mental Health.”

     

    Create a Long Term Plan

    Many people seem eager to believe that the coronavirus will be ending as the summer begins. Without a vaccine or more effective treatment being currently available, however, employers need to create a long term plan that accounts for the likelihood of a second wave in the winter. Consider if some of the following changes are feasible in your workplace or for some employees:

    • Indefinite remote work 
    • More flexible in-person attendance requirements
    • More flexible time-off
    • Changes to meetings
      • Only fill rooms to half capacity to allow for social distancing
      • Use video conferencing for larger meetings
    • Rearranging work stations to accommodate for more socially distanced work
    • Converting meeting rooms to office space
    • Improving the building’s ventilation system

    Communicate openly with employees regarding all changes to policy, including the timeline to reevaluate the changes. Some options would be to change the policy after a few weeks, or as a vaccine becomes readily available, or to reinstate the policies every flu season.

     

    Take away - Standardizing best practices to reduce transmission, updating a flexible sick leave policy, and planning for the long term are all policy updates that will support a productive and safe transition back into the workspace. Above all else, keep open channels of communication between and among employees.

     

    CLEANING PRACTICES

     

    Initial Deep Clean

    Before employees return to work, hire a professional cleaning team to perform a deep clean of the entire office space. Even if no one has been in the workspace for weeks, a deep clean will be a good reset and put employees' minds at ease as they assimilate back to work. Additionally, a cleaning crew will have access to high-quality & effective disinfectants and are sure to be thorough. Have both communal and individual workspaces disinfected. In many cases, employees did not know how long they would be out of the office, so be sure to go through kitchens and common spaces to throw out perishable goods.

     

    Daily Cleaning Protocol

    Once employees are back in the workspace, increase the regularity and intensity of cleanings.

    Update custodial contracts to nightly disinfect work stations in addition to the routine bathroom and vacuum. Clean common areas multiple times each day. First, areas should be cleaned with soap and water, and then followed by an EPA-approved disinfectant. If equipment cannot be cleaned using the aforementioned methods, they should be isolated for a minimum of 24 hours.

    Understanding what the virus is can help guide what tools and products to use for decontamination. Viruses are not living organisms, but protein molecules (DNA) covered by a protective layer of lipid (fat). Without a host, the virus will decay on its own at a rate that depends on temperature, humidity, and surface. Furthermore, the virus is very fragile. If the protective lipid layer is dissolved, the protein molecule disperses and breaks down. The table below provides information on how the virus decays.

     

    methods to decay the covid virus

     

    Given some understanding on how different cleaners break down the coronavirus, refer to the EPA’s list of recommended disinfectants for a more detailed overview of specific products. 

     

    Take away - After an initial deep clean of the workspace, update protocol to incorporate more frequent cleaning and disinfecting of both individual and communal areas. 

     

    BEST HYGIENE PRACTICES

    Once employees are more consistently present in the workplace, support the newly implemented policies by making sure hygienic practices are clear and easy to follow. Initiating, encouraging, and managing individual employees to maintain good hygiene will help the whole office feel more at ease. It is of the utmost importance for the HR team and executive staff to model these good behaviors. 

     

    Informative Signage

    Post information on the following topics around the workspace.

    • Cough & sneeze etiquette
      • Cough and sneeze into one’s elbow or a tissue, and immediately wash hands.
    • Handwashing
        1. Wet hands under the sink, turn off the water
        2. Lather hands with soap and scrub for at least 20 seconds
        3. Rinse thoroughly and dry.
        1. Ensure hands are clean.
        2. Put a dollop of sanitizer in your hand.
        3. Rub around all parts of your hands.
    • Face coverings
      • Because COVID-19 transmits through respiratory droplets and can be spread by asymptomatic people, face coverings and masks provide an extra layer to prevent the virus from traveling through the air and landing on another person. 
    • Social distancing
      • Respiratory droplets usually do not travel more than 6 feet (about two arms lengths), which is why this distance has become standard to slow the spread of the virus.
    • Reinforce that employees should not come into work if they feel sick
    • Mental Health Resources
    • List up-to-date COVID-19 symptoms
      • Fever or chills
      • Cough
      • Shortness of breath or difficulty breathing
      • Fatigue
      • Muscle or body aches
      • Headache
      • New loss of taste or smell
      • Sore throat
      • Congestion or runny nose
      • Nausea or vomiting
      • Diarrhea

    The CDC has fact sheets and posters on these topics available for printing.

     

    Accessible Supplies

    Facilitate the ease of good employee hygiene by keeping plenty of supplies easily accessible.

    Take away - Support new policies and a healthy work environment through accessible supplies and informative signage.

     

    SUPPORT EMPLOYEE MENTAL HEALTH

    No matter the situation, the COVID-19 pandemic is a cause of stress for everyone. Self-isolation, quarantining, along with other possible traumas related to the pandemic can affect employees’ mental health. According to the Centre for Addiction and Mental Health, “people placed in quarantine or self-isolation may experience a wide range of feelings, including fear, anger, sadness, irritability, guilt or confusion. They may find it hard to sleep.” Beyond the trauma of the pandemic, employees may struggle with the transition back to work as shifts in routine can be upsetting for the system. The HR staff and executive team should provide resources to support employees’ mental health as they return to work. Ensure that managers take these concerns seriously, and monitor the employees with whom they work.

     

    Mental Health Resources

    Share mental health resources in an email and posted in public locations.

    • The Substance Abuse and Mental Health Services Administration (SAMHSA) National Helpline – 1-800-662-HELP (4357)
    • Local support hotlines
    • Local treatment centers
    • Therapists covered by benefits
    • Set up a mental health support group

     

    Communication Tips

    • Be empathetic, compassionate, and supportive to everyone affected by the pandemic. Do NOT attach the disease to any particular nationality.
    • People are not defined by the disease. Try to say, “people who have/are recovering from COVID-19,” instead of “COVID-19 cases” or “victims”. 
    • Limit intake of news to specific times during the day. A constant influx of information can cause fear and stress. Sort out rumors by getting news from trusted sources like WHO or the CDC.
    • Check-in on each other. Especially coming from potential isolation, acting as a supportive community for employees can create resilience.
    • Share positive stories about COVID-19.
    • Honor healthcare professionals and other essential workers.

     

    Ease the Transition

    With the goal to return to work with little interruption and restore productivity, have some flexibility and empathy as employees may find transitioning from working from home to returning to the office challenging.

    Tips for a flexible return:

    • Be flexible with work hours for the first few weeks
    • If their job allows, let remote employees work from home for longer
    • Offer to add a few remote workdays each week to each employee’s contract
    • Ensure employees have all the supplies they need on their first day back
    • Keep up rituals to make weeks feel normal (birthday cards, weekly themes/reflections, employee of the month)

    Encourage Social Interaction

    So much time apart can have a variety of effects on employees. Some may risk health precautions and productivity to catch up while others may feel like it’s their first day on the job. Because of the universal trauma of a pandemic, employees may share more of themselves than they ever did and feel that their coworkers are a part of their support system. Encourage open communication and community support by fostering these connections. Provide time during the workday (especially early on) for employees to connect and share relief and grief.

    Take away - Be aware of the impact the pandemic can have on employees’ mental health. Facilitate an easy transition back into the work routine through flexibility, open communication, and adherence to best practices around health and safety.



    State Recommendations for Employers

    Alabama

    Safety measures recommended by the Alabama Small Business Commission Emergency Task Force and the Subcommittee to Reopen the Economy’s report to Reopen Alabama Responsibly

    Recommendations across industries:

    • Monitor employee health and send home any employee who displays COVID-19 symptoms
    • Perform employee temperature screenings for some industries
    • Limit the number of people inside a business
    • Practice social distancing
    • Update sanitation and disinfection practices
    • Educate employees COVID-19 through informative signage
    • Train employees in hygienic practices
    • Employers can require employees to wear protective gear and observe infection control practices
    • Provide modifications to requirements under ADA and Title VII of the Civil Rights Act of 1964 for disabilities and religious accommodations, respectively

     

    For more detailed recommendations for specific industries and for customer safety measures, view the full Task Force’s report.

     

    Alaska

    As of June 2020, the State of Alaska starts to enter Phase III of the plan to Reopen Alaska Responsibly.

    Recommendations across industries:

    • Conduct pre-shift symptom screenings
    • Send employees home who display COVID-19 symptoms
    • Practice social distancing
    • Encourage employees to wash hands frequently
    • Increase cleaning and disinfecting procedures
    • Wear a face covering when in a public setting in close contact with others
    • Be mindful and respectful to those high-risk Alaskans
    • Most businesses reopen to 75% capacity

    Exceptions to full reopening:

    • Health Mandates 15, 17, and 18 limit full reopening to commercial fishing vessels, elective medical and dental procedures, and require a 14-day quarantine for interstate and international travelers
    • Senior centers, prisons, and institutions continue to have restricted access
    • Proposed large gatherings must consult with public health officials

     

    For more detailed recommendations for specific industries and for individual safety measures, view the more detailed Phase III Guidelines.

     

    Arizona

    Arizona instituted a “Stay Healthy, Return Smarter, Return Stronger” policy for reopening the state.

    Recommendations for businesses and employers:

    • Practice social distancing
    • Wear a face covering when in a public setting in close contact with others
    • Temperature checks for retail employees
    • Increase cleaning and disinfecting procedures
    • Limit nonessential business travel 
    • Send home any employee who displays COVID-19 symptoms
    • Continue remote works wherever possible
    • Return to work in phases
    • Close common areas in the work space
    • Consider special accommodations for the high-risk populations

    Arkansas

    The Arkansas Department of Health provided “Guidance for Employers” consistent with the CDC’s Guidance for Businesses and Employers to Plan and Respond to COVID-19 

    Recommendations for employers:

    • Actively encourage sick employees to stay home
    • Separate sick employees
    • Encourage employees to wash hands frequently and practice healthy respiratory etiquette
    • Perform routine environmental cleaning
    • Employees being monitored due to possible exposure will be placed under a 14-day quarantine after leaving the area of concern

    California

    As of June, Californians are currently early in Stage 2 of California’s Pandemic Roadmap, allowing many businesses to reopen with modification.

    Before reopening all facilities must:

    • Perform a detailed risk assessment and create a site-specific protection plan
    • Train employees on how to limit the spread of COVID-19
      • This includes how to screen themselves for symptoms and when to stay home
    • Set up individual control measures and screenings
    • Put disinfection protocols in place
    • Establish physical distancing guidelines
    • Actively encourage sick employees to stay home

    For more detailed recommendations for specific industries and for customer safety measures, view the more detailed industry guidance.

     

    Colorado

    The Colorado Chamber of Commerce provides a detailed “Guidance for Employers to Plan and Respond to Coronavirus

    Recommendations for employers:

    • Follow any local or state order dictating who is permitted to work in-person
    • Have a plan to prevent employees from getting sick
      • Determine if flex working schedules are an option
      • Have an internal communications plan in place
      • Determine how to handle a potential spike in employee absences
    • Actively encourage sick employees to stay home
    • If an employee exhibits respiratory illness symptoms at work, they should be separated from other employees and be sent home immediately
    • Workplace hygiene: routinely clean all frequently touched surfaces in the workplace

     

    Connecticut

    The Governor's Reopening Connecticut guidelines advise training and prevention measures to re-open businesses.

    Train employees on:

    • Hygiene and best hand-washing practices
    • Policy on workers who feel sick staying home
    • Rules on respiratory etiquette, including how to cover coughs and sneezes 
      • Assuring customers and the public have tissues and trash receptacles
    • If possible, allow flexible worksites and hours (e.g. telecommuting & staggered shifts)
    • Practice social distancing
      • Map out physical space
    • Restrictions on using other workers’ phones, desks, offices, or other work tools and equipment, whenever possible
      • Develop a plan regarding communal phones used in restaurants and retail establishments
    • Procedures on maintaining regular housekeeping practices, including:
      • Routine cleaning and disinfecting of surfaces, equipment, and other elements of the work environment
      • Selection of proven cleaning and disinfectant products and assuring adherence to manufacturers instructions for their use
    • Implement protocols around the use, storage, and disposal of PPE

    Delaware

    The Division of Small Business released Delaware’s Recovery with general and specific recommendations.

    Recommendations for employers:

    • Cloth face coverings must be worn in accordance with the State of Emergency Order
    • Individuals must regularly wash their hands according to Division of Public Health guidance and must stay home when sick
    • Practice social distancing at all times, both in and outdoors
    • Limit occupancy of spaces to 30% of fire code occupancy (excluding staff)
    • Advise against nonessential travel
    • Vulnerable individuals should continue to shelter in place
      • Consider special accommodations for the high-risk populations and the members of their household
    • Close common areas in the workspace

    For more detailed recommendations view the more detailed industry guidance.

     

    Florida

    The Governor’s plan for Florida’s Recovery enters Phase 2 and the recommendations for businesses mirror CDC and OSHA guidelines for resuming work during the pandemic.

    Recommendations for employers:

    • Actively encourage sick employees to stay home
    • Consider conducting daily in-person or virtual health checks
    • Identify where and how workers might be exposed to COVID-19 at work
    • Separate sick employees
    • Take aggressive cleaning and disinfecting steps if an employee is suspected or confirmed to have COVID-19
    • Educate employees on how to protect themselves
    • Offer support to employees who commute to work using public transportation

     

    Georgia

    The Governor’s executive order and the Georgia Chamber of Commerce provide guidelines for minimum business operations.

    Recommendations for employers:

    • COVID-19 Screenings
      • Screening and evaluating workers who exhibit signs of illness, such as a fever over 100.4 degrees, cough, or shortness of breath
      • Requiring workers who exhibit signs of illness to not report to work or to seek medical attention
    • Cleaning & Sanitation
      • Providing disinfectant and sanitation products for workers to clean their workspace, equipment, and tools
      • Enhancing sanitation of the workplace as appropriate
    • Hygiene
      • Requiring hand washing or sanitation by workers at appropriate places within the business location
      • Providing personal protective equipment (PPE) as available and appropriate to the function and location of the worker within the business location
      • Discouraging workers from using other workers' phones, desks, offices, or other work tools and equipment
      • Prohibiting handshaking and another unnecessary person-to-person contact in the workplace
      • Placing notices that encourage hand hygiene at the entrance to the workplace and in other workplace areas where they are likely to be seen
      • Suspending the use of Personal Identification Number ("PIN") pads, PIN entry devices, electronic signature capture, and any other credit card receipt signature requirements to the extent such suspension is permitted by agreements with credit card companies and credit agencies
    • Social Distancing
      • Prohibiting gatherings of workers during working hours
      • Permitting workers to take breaks and meals outside, in their office or personal workspace, or in such other areas where proper social distancing is attainable
      • Implementing teleworking for all possible workers
      • Implementing staggered shifts for all possible workers 
      • Holding all meetings and conferences virtually, wherever possible  
      • Delivering intangible services remotely wherever possible
      • Enforcing social distancing of non-cohabitation persons while present on such entity's leased or owned property
      • For retailers and service providers, providing alternative points of sale outside of buildings, including curbside pick-up or delivery of products and/ or services if an alternative point of sale is permitted under Georgia law 
      • Increasing physical space between workers and customers 
      • Increasing physical space between workers' worksites to at least six (6) feet

     

    Hawaii

    A Back-to-work Kit for Hawaii Employers provides guidance for assimilating employees.

    Recommendations for employers:

    • Mandate frequent handwashing, including customers and worksite visitors
    • Mandate that when an employee is sick, they are required to stay home
    • Encourage respiratory etiquette
    • Use of provided tissues, handwash stations, and trash receptacles
    • Consider flexibility in worksites and times (e.g. telecommuting and staggered shifts)
    • Discourage sharing of phones, computers, and other equipment
    • Develop a cleaning regimen
    • Provide PPE and train employees on correct use and disposal

     

    Idaho

    The Idaho Rebounds: Our Path to Prosperity includes details for Stay Healthy Order for Stage 3.

    Recommendations for employers:

    • Practice social distancing
      • Consider the use of telework to limit the number of employees in the facility during business hours when vendors and patrons might be present
      • Consider staggering work hours for those who must be present in the business
    • Sanitation and hygiene
      • Identify how the business will provide for disinfection of the business and regular cleaning, especially of high touch surfaces
      • Identify how personal use items such as masks, face coverings, and gloves shall be worn, if necessary, for employees, vendors, and patrons
      • The businesses may require, and it is encouraged, that employees, vendors, and patrons wear face coverings as a business practice
    • Identify how the business will provide services limiting close interactions with patrons such as, but not limited to:
      • Online, digital or telephonic ordering
      • Curbside pickup
      • Delivery
      • Establishing hours of operations for vulnerable populations
      • Limiting numbers of patrons in the business at a time
      • Directing the flow of traffic in the business
      • Use of signage and barrier protection to limit movement and maintain distancing
    • Identify strategies for addressing ill employees, which should include requiring COVID-19 positive employees to stay at home while contagious and may include restricting employees who were directly exposed to the COVID-19 positive employee, as well as the closure of the facility until it can be properly disinfected

     

    Illinois

    The Governor’s ‘Restore Illinois’ plan offers five phases that include a toolkit to resume business with minimum guidelines along with best practices and training resources.

    Minimum guidelines:

    • General Health
      • Continue remote work if feasible
      • Wear face coverings over their nose and mouth when within 6-ft. of others (cloth masks preferred)
      • Social distance of at least 6-ft. should be maintained between non-household individuals unless participating in activities permitted under Phase III guidelines 
      • Employers should provide handwashing capability or sanitizer to employees and customers
      • Frequent handwashing by employees, and an adequate supply of soap & paper towels and/or disinfectant/hand sanitizer should be available
    • HR and Travel Policies
      • All employees should complete health and safety training related to COVID-19 when initially returning to work
      • Employers should continue to limit all non-essential business travel 
      • Employees should not report to or be allowed to remain at, work if sick or symptomatic, and sick or symptomatic employees should be encouraged to seek a COVID-19 test at a state or local government testing center, healthcare center or other testing locations
    • Health Monitoring
      • Make temperature and wellness checks available, and post COVID-19 symptoms so employees can self-assess
      • If an employee does contract COVID-19, they should remain isolated at home for a minimum of 10 days after symptom onset and can be released after feverless and feeling well (without fever-reducing medication) for at least 72 hours OR has 2 negative COVID-19 tests in a row, with testing done at least 24 hours apart 
      •  If an employee is identified as being COVID-19 positive by testing, CDC cleaning and disinfecting should be performed as soon after the confirmation of a positive test as practical
        • Other employees should be alerted, and quarantine appropriately
    • Physical Workspace
      • Post signage to promote face covering, social distancing, and cleaning requirements in multiple languages
      • Mark 6 foot increments on the floor
      • Limit elevator capacity to allow for social distancing
      • Provide hand sanitizer throughout the space
      • Allow for 6-ft. spacing between occupied, individual workstations OR if not practical, install an impermeable barrier between workstations 
      • Water fountains should be unavailable 
      • Vending machines may remain in use, though should be sanitized after each use
      • Employers are encouraged to place disinfectant wipes and hand sanitizer next to the machine for employee use
    • Disinfecting and Cleaning Procedures
      • Entire premises should be cleaned and disinfected weekly based on CDC protocols
      • High traffic areas (restrooms, cafeteria, doorknobs, railings) should be cleaned every two hours
      • Individual workstations should be disinfected upon entering and leaving the office
    • Staffing and Attendance
      • Maximum occupancy of 50% office capacity
      • Limit occupancy of common areas; not intended to limit employee break time

     

    Indiana

    The state’s ‘Back on Track’ plan offers five stages that include guidelines for employers.

    Recommendations for employers:

    • Encourage remote work through telework and videoconferencing
    • Update sick leave policies with flexibility and non-punitive considerations in mind to encourage sick employees to stay home for themselves, children, or other family members
    • Encourage employees to do daily self-assessments for COVID-19 symptoms
    • Actively encourage sick employees to stay home until they are fever-free and symptoms have improved for at least 72 hours (three full days), and at least seven days have passed since symptoms first began
    • Suspend the requirement for healthcare provider return-to-work notices
    • Separate sick employees, send them home immediately and restrict access until recovery
    • Reinforce key messages on health and hygiene, including posters in areas most likely to be seen
    • Provide supplies (including soap, water, hand sanitizer, tissues, and no-touch disposal receptacles)
    • Frequently perform enhanced environmental cleanings
    • Be prepared to change business practices to maintain critical operations

     

    Iowa

    The Iowa Department of Public Health recommends employers to follow CDC guidelines.

    Recommendations for employers:

    • Actively encourage sick employees to stay home
    • Separate sick employees
    • Encourage employees to wash hands frequently and practice healthy respiratory etiquette
    • Perform routine environmental cleaning
    • Employees being monitored due to possible exposure will be placed under a 14-day quarantine after leaving the area of concern

     

    Kansas

    Reopen Kansas” offers businesses with comprehensive guidance specific to industry-type in addition to resources from the Kansas Department of Labor.

    Recommendations for employers:

    • Use PPE appropriate for the job, based on the hazard to the employee
    • Encourage workers to stay home if they are sick or symptomatic
    • Develop procedures for employees to report symptoms
    • Do not require health care notes
    • Practice social distancing by moving workstations, staggering work schedules, limiting occupancy, and using visual markers
    • Promote good hygiene, cleaning, and respiratory etiquette

     

    Kentucky

    Reopening Kentucky's “Healthy at Work” plan provides minimum requirements for employers.

    Minimum Requirements:

    • Enforce social distancing (six (6) feet or more)
    • Universal masking
    • Provide adequate hand sanitizer and encourage hand washing
    • Ensure proper sanitation
    • Conduct daily temperature/health checks

    Louisiana

    The Louisiana Department of Health provides guidance to reopening businesses with the “Interim Guidance for Businesses and Employers to Plan and Respond to Coronavirus Disease 2019 (COVID-19)

    Recommendations for employers:

    • Encourage sick employees to stay home
    • Separate sick employees
    • Emphasize respiratory etiquette and hand hygiene
    • Perform routine cleanings and disinfecting
    • Discourage nonessential travel

     

    Maine

    The Maine State Chamber of Commerce provides guidance to caring for employees and businesses.

    Recommendations for employers:

    • Encourage sick employees to stay home
    • Develop flexible sick leave policies
    • Do not require a health care provider’s note
    • Allow employees to stay home to care for a sick family member
    • Encourage employees to practice good hygiene and handwashing
    • Encourage employees to avoid social gatherings to flatten the curve

     

    Maryland

    The Maryland Chamber of Commerce provides the “Safe Workplace: Best Practices and Baselines for Reopening Maryland.”

    Communication

    • Make information immediately available to employees, consumers and the general public about safe workplace changes
    • Communicate updates and changes promptly
    • Communicate with and educate employees and management to carry out protocols; provide clear direction on roles and responsibilities
    • Utilize signs to convey instructions on business safety protocols

    Social Distancing

    • Allow flexibility with respect to work sites and work hours
    • Continue to allow for remote or telework where and when possible
    • Limit access to employee gathering places
    • Conduct phone/email/virtual meetings instead of in-person
    • Limit in-person meetings to no more than 10 individuals, providing appropriate physical space during each meeting
    • For the safety of employees and consumers, implement contactless transactions to the extent possible

    Sanitation Protocols

    • Train employees on frequent hand washing, properly covering coughs and sneezes and refraining from touching the face and post the CDC graphics on these protocols
    • Clean and sanitize surfaces frequently, paying extra attention to common touch areas and shared spaces
    • If possible provide touch-free solutions to employees

    Monitoring Employee Health

    • Encourage employees to self-report if they are feeling ill and track this information; this will be useful for contact tracing in the event of a confirmed or suspected COVID-19 case
    • Conduct employee wellness checks at the start of shifts
    • Create a response plan for employees who report or demonstrate symptoms
    • Implement flexible sick leave policies consistent with public health guidance and federal/state laws
    • Where safety training or periodic workplace testing is mandated by OSHA, determine whether alternatives (such as web-based training) can be implemented

    Massachusetts

    The Massachusetts Department of Public Health and the COVID-19 Command Center developed the following “Mandatory Workplace Safety Standards.”

    Social Distancing

    • All persons, including employees, customers, and vendors should remain at least six feet apart to the greatest extent possible, both inside and outside workplaces
    • Establish protocols to ensure that employees can practice adequate social distancing
    • Provide signage for safe social distancing
    • Require face coverings or masks for all employees

    Hygiene Protocols

    • Provide hand washing capabilities throughout the workplace
    • Ensure frequent handwashing by employees and adequate supplies to do so
    • Provide regular sanitization of high touch areas, such as workstations, equipment, screens, doorknobs, restrooms throughout work site

    Staffing and Operations

    • Provide training for employees regarding the social distancing and hygiene protocols
    • Employees who are displaying COVID19-like symptoms do not report to work
    • Establish a plan for employees getting ill from Covid-19 at work and a return-to-work plan

    Cleaning and Disinfecting

    • Establish and maintain cleaning protocols specific to the business
    • When an active employee is diagnosed with COVID19, cleaning and disinfecting must be performed
    • Disinfection of all common surfaces must take place at intervals appropriate to said workplace

     

    Michigan

    The Michigan Occupational Safety and Health Administration offers “COVID-19 Guidelines for Offices” as well as resources for other industries.

    Requirement Overview:

    • Develop a COVID-19 Preparedness & Response plan
    • Designate a COVID-19 site supervisor(s) and provide employee COVID-19 training
    • Conduct daily entry self-screening protocol
    • Maintain social distancing
    • Provide non-medical face coverings.
    • Update cleaning and disinfection protocol
    • Develop a plan for responding to confirmed cases
    • Restrict nonessential business travel
    • Encourage use of PPE and hand sanitizer
    • Promote remote work

     

    Minnesota

    The Minnesota Department of Employment and Economic Development provides “Industry guidance for safely reopening.”

    Protocols for all workplaces:

    • Ensure sick workers stay home
    • Employees displaying COVID-19 symptoms should be sent home immediately
    • Practice social distancing
    • Ensure workers practice good hygiene, including best hand-washing practices
    • Update workplace cleaning and disinfecting protocols
    • Update drop-off, pick-up, and delivery protocols
    • Train employees on best practices
    • Operate at 50% workplace capacity

     

    Mississippi

    The Mississippi Economic Council provides “Coronavirus Resources for Employers” along with other helpful resources for reopening like a back-to-work checklist.

    Prevention and preparedness for employers:

    • Encourage employees with acute respiratory illnesses to stay home
    • Separate sick employees
    • Emphasize cough and sneeze etiquette and hand hygiene
    • Perform routine environmental cleaning
    • Advise employees about the risks prior to travel to countries that have had a significant outbreak
    • Consider informing employees in the case of possible exposure in the workplace

     

    Missouri

    The “Show Me Strong” Recovery Plan provides guidelines for businesses to reopen and procedures to protect citizens and the community.

    Guidelines to reopen businesses:

    • Prepare to implement basic infection prevention measures informed by industry best practices
      • Protective equipment
      • Temperature checks
      • Testing, isolating, and contact tracing
      • Sanitation, including disinfection of common and high-traffic areas (entrances, breakrooms, locations where there is high-frequency employee interaction with the public/customers)
    • Modify physical workspaces to maximize social distancing
    • Minimize business travel
    • Develop an infectious disease preparedness and response plan, including policies and procedures for workforce contact tracing when an employee tests positive for COVID-19
    • Monitor workforce for indicative symptoms
      • Do not allow symptomatic people to physically return to work until cleared by a medical provider
    • Develop, implement, and communicate about workplace flexibilities and protections
      • Encouraging telework whenever possible and feasible with business operations
      • Returning to work in phases and/or split shifts, if possible
      • Limiting access to common areas where personnel are likely to congregate and interact
      • Ensuring that sick leave policies are flexible and consistent with public health guidance

     

    Montana

    The Montana Department of Labor and Industry has compiled COVID-19 Resources for Montana Employers, including the following requirements.

    Guidelines to reopen businesses:

    • Health assessments must be conducted for all employees at the beginning of each shift
    • In establishments where customers wait in a line, non-household customers should remain physically distanced
    • Waiting areas where adequate physical distancing cannot be maintained must be closed
    • Customers should be encouraged to call for a reservation or an appointment, or establishments should use an online waitlisting application
    • Physical distancing of 6 feet must be maintained between non-congregate customers, this may require:
      • A reduction in capacity and seating in service and waiting areas;
      • Management of waiting areas and waiting lines; or
      • Systems that reduce the amount of contact time between customers and staff

     

    Nebraska

    The Department for Health and Human Services provided industry-specific guidelines for reopening along with general workplace guidance.

    Social Distancing

    • All persons, including employees, customers, and vendors should remain at least six feet apart to the greatest extent possible, both inside and outside workplaces
    • Recommend distancing at breaks and clock-in
    • Provide signage for safe social distancing

    Engineering Controls

    • Install physical barriers where 6-foot distancing is not possible
    • Utilize a touchless clock-in
    • Maintain 6 foot distancing in meetings
    • Leave doors open to minimize touch

    Administrative Controls

    • Screen employees upon arrival for symptoms
    • Employees who are displaying COVID19-like symptoms do not report to work
    • Provide paid leave for employees who test positive for COVID-19, where possible
    • Reduce the number of people in a single space
    • Use video conferencing
    • Follow CDC’s protocols for disinfecting
    • Encourage frequent handwashing and use of hand sanitizer
    • Limit nonessential travel

    PPE

    • Encourage all employees to wear face coverings
    • Provide disinfectants to individual and common spaces

    Nevada

    The Nevada Health Response provided Industry-Specific Guidance for Reopening in the Roadmap to Recovery. The following are mandatory guidelines for general office spaces.

    Employees

    • Ensure a minimum of 6 feet between people; if not possible, install barriers
    • Face coverings are required for all employees, unless not advisable by a healthcare professional, against documented industry best practices, or not permitted by federal or state laws/regulations
      • A face covering is not required if an employee is working alone in an enclosed office space
    • Employers must perform daily symptom assessment of employees
    • Require employees to stay home if symptomatic
    • Require frequent and thorough hand washing, including providing workers, customers, and worksite visitors with a place to wash their hands
      • If soap and running water are not immediately available, provide alcohol-based hand sanitizer
    • Limit travel as much as possible
    • Stagger arrival of all employees and guests

    Physical Spaces

    • Prohibit gatherings of 10 or more people where social distancing of at least 6 feet cannot be achieved
    • Ensure frequent disinfection of desks, workstations, and high-contact surfaces
    • Daily deep disinfection of high contact surfaces (e.g. door handles, light switches, seats, railings, cabinet handles, appliance handles, toilets, countertops, phones, tables, etc.)
    • Cancel/postpone in-person events when special distancing guidelines cannot be met
    • No self-serve food in the cafeteria
    • Utilize disposable tableware and other materials
    • Establish maximum capacity (e.g. 50% of fire code)

    Confirmed Cases

    • Immediately isolate and seek medical care for any individual who develops symptoms while at work and follow CDC guidelines
    • Contact the local health district about suspected cases or exposures
      • Employers should maintain the confidentiality of employee health information
    • Shutdown any facility for deep cleaning and disinfection, if possible
    • Use disinfectants outlined on EPA List N

     

    New Hampshire

    The New Hampshire Department of Health and Human Services recommends employers to follow CDC guidelines.

    Recommendations for employers:

    • Actively encourage sick employees to stay home
    • Separate sick employees
    • Encourage employees to wash hands frequently and practice healthy respiratory etiquette
    • Perform routine environmental cleaning
    • Employees being monitored due to possible exposure will be placed under a 14-day quarantine after leaving the area of concern

     

    New Jersey

    The U.S. Chamber of Commerce’s return to work playbook gives employers guidance on reopening businesses.

    Social Distancing Guidance

    • Maintain the six-foot physical distancing requirements
    • No groups larger than 10
    • Under Executive Order 107, if your job can be performed from home, you should be performing it at home
      • Your employer should permit you to do so

    PPE Requirements

    • Non-essential retail businesses shall at a minimum:
      • Require workers to wear cloth face coverings and gloves when interacting with other workers or customers and require workers to wear gloves when in contact with customers or goods
      • Businesses must provide, at their expense, such face coverings and gloves for their employees
      • Nothing in the stated policy should prevent workers from wearing a surgical-grade mask or other more protective face covering if the individual is already in possession of such equipment, or if the business is otherwise required to provide such worker with more protective equipment due to the nature of the work involved

    Cleaning/Sanitation Procedures

    • Non-essential retail businesses shall at a minimum:
      • Require infection control practices, such as regular hand washing, coughing and sneezing etiquette, and proper tissue usage and disposal
      • Provide employees break time for repeated handwashing throughout the workday
      • Provide sanitization materials, such as hand sanitizer and sanitizing wipes, to staff
      • Require frequent sanitization of high-touch areas to which workers have access

     

    New Mexico

    “All Together New Mexico” provides guidelines for business reopening.

    General Guidance

    • All employees should continue to work from home wherever possible
    • Minimize essential travel
    • Adhere to all CDC and OSHA guidelines

    Employee Screening Guidance

    • Screen employees before they enter the workplace each day (verbally or with written form or text-based or other app)
    • Send employees home who are experiencing symptoms congruent with CDC guidelines

    Social Distancing Guidance

    • Maintain 6-foot distancing
    • Common areas should be closed or modified to minimize contact

    PPE Requirements

    • All employees must wear face coverings
    • All large grocery stores, restaurants providing take out must ensure all employees have at least cloth coverings
    • Retailers will not be required to provide face coverings for customers but are encouraged to post signage strongly encouraging customers to wear their own masks
    • All New Mexicans are required to wear masks in public places unless eating, drinking, or exercising

    Cleaning/Sanitation Procedures

    • Businesses are required to maintain a schedule of stringent daily cleaning/sanitizing
    • Train all employees on daily cleaning and disinfecting protocol, hygiene, and respiratory etiquette
    • Clean/disinfect high-touch surfaces a minimum of every two hours
    • Clean and sanitize reusable items

    Vulnerable Population Accommodations

    • Consider assigning vulnerable workers duties that minimize their contact with customers and other employees

     

    New York

    New York provides the"Reopening New York: Curbside and In-Store Pickup Retail Guidelines for Employers and Employees.

    General Guidance

    • For any work occurring indoors, limit workforce presence to only the employees necessary to conduct curbside and in-store pickup activities, but no more than 50% of the maximum occupancy for a particular area set by the certificate of occupancy
    • Establish a communication plan for employees, visitors, and clients with a consistent means to provide updated information
    • Post required signage
    • Offices may reopen in Phase 2

    Employee Screening Guidance

    • Businesses must enact a continuous health screening process for individuals to enter the workplace
    • Employees who are sick should stay home or return home if they become ill at work
    • Implement mandatory health screening assessment (e.g. questionnaire, temperature check) before employees begin work each day and for essential visitors (but not customers), asking about:
      • (1) COVID-19 symptoms in the past 14 days
      • (2) positive COVID-19 test in the past 14 days, and/or 
      • (3) close contact with confirmed or suspected COVID-19 case in past 14 days
    • Assessment responses must be reviewed every day and such review must be documented
    • Employees who present with COVID-19 symptoms should be sent home to contact their health care provider for medical assessment and COVID-19 testing
    • Maintain a continuous log of every person, including workers and visitors, who may have close contact with other individuals at the worksite or area; excluding customers; and excluding deliveries that are performed with appropriate PPE or through contactless means

    Social Distancing Guidance

    • Ensure 6 ft. distance between personnel, unless safety or core function of the work activity requires a shorter distance
    • Tightly confined spaces (e.g. elevators, small stock rooms, behind cash registers, narrow merchandise aisles) should be occupied by only one individual at a time unless all employees are wearing face coverings
      • If occupied by more than one person, keep occupancy under 50% of maximum capacity
    • Limit in-person gatherings as much as possible and use tele- or video-conferencing whenever possible. Essential in-person gatherings (e.g. meetings) should be held in open, well-ventilated spaces with appropriate social distancing among participants

    PPE Requirements

    • Businesses must require all employees and customers to wear masks if in frequent contact with others
    • Any time personnel are less than 6 ft. apart from one another or a customer and without a physical barrier (e.g. plexiglass), personnel must wear acceptable face coverings
    • Employers must provide employees with an acceptable face covering at no cost to the employee and have an adequate supply of coverings in case of replacement. 
      • Acceptable face coverings include but are not limited to cloth (e.g. homemade sewn, quick cut, bandana) and surgical masks unless the nature of the work requires stricter PPE (e.g. N95 respirator, face shield) 
      • Face coverings must be cleaned or replaced after use or when damaged or soiled, may not be shared, and should be properly stored or discarded
    • Ensure gloves are worn while handling any food products

    Cleaning/Sanitation Procedures

    • Encourage customers to use touchless payment options or pay ahead
    • Limit the sharing of objects (e.g. registers) and discourage touching of shared surfaces; or, when in contact with shared objects or frequently touched areas, wear gloves (trade-appropriate or medical); or, sanitize or wash hands before and after contact
    • Provide and encourage employees to use cleaning/disinfecting supplies before and after the use of shared and frequently touched surfaces, followed by hand hygiene
    • Conduct regular cleaning and disinfection at least after every shift, daily, or more frequently as needed, and more frequent cleaning and disinfection of shared objects (e.g. registers) and surfaces, as well as high transit areas, such as payment devices, pickup areas, restrooms, common areas. 
      • Cleaning and disinfecting of the retail location, shared surfaces, and other areas, as well as equipment, should be performed using Department of Environmental Conservation (DEC) products identified by the Environmental Protection Agency (EPA) as effective against COVID-19

     

    North Carolina

    The North Carolina Department of Health and Human Services provides a two-phase guide to reopen businesses.

    General Guidance

    • Continue to promote telework and limit non-essential travel whenever possible
    • Provide workers with education about COVID-19 prevention strategies, using methods like videos, webinars, or FAQs
    • Post appropriate signage

    Employee Screening Guidance

    • Encourage sick workers to stay home and provide support to do so with a sick leave policy
    • Conduct daily symptom screening of workers, using a standard interview questionnaire of symptoms, before workers enter the workplace
    • Immediately send symptomatic workers home
    • Have a plan in place for immediately isolating workers from the workplace if symptoms develop

    Social Distancing Guidance

    • Maintain at least six (6) feet social distancing from other individuals, with the exception of family or household members
    • 10-person limit; gathering outdoors with friends allowed
    • Limit face-to-face meetings to no more than ten (10) workers

    PPE Requirements

    • Recommend workers wear cloth face coverings; provide workers with face coverings; and provide information on proper use, removal, and washing of cloth face coverings 
      • A face covering functions to protect other people more than the wearer

    Cleaning/Sanitation Procedures

    • Perform frequent and routine environmental cleaning and disinfection of high-touch areas with an EPA-approved disinfectant for SARS-Co V-2 (the virus that causes COVID-19)
    • Promote hygiene, including frequent hand-washing and use of hand sanitizer
    • Provide, whenever available, hand sanitizer (at least 60% alcohol)
      • Systematically and frequently check and refill hand sanitizer stations, and provide soap and hand drying materials at sinks

    Vulnerable Population Accommodations

    • Provide designated times for seniors and other high-risk populations to access services
    • Make accommodations for workers who are at high risk of severe illness from COVID-19, for example, by having high-risk workers work in positions that are not public-facing or by allowing teleworking where possible

     

    North Dakota

    The North Dakota “Smart Restart” advises both universal protocols and industry-specific guidelines

    Topline Guidance

    • Strongly encourage telework where possible
    • North Dakota is entering its first phase of the Smart Restart plan for large group gatherings
      • Movie Theaters and venues for sporting events and concerts can operate at 50% capacity
    • Post appropriate signage

    Employee Screening Guidance

    • Inform all employees and customers that they should avoid entering the facility if they have a cough or fever
    • Develop policies and procedures for prompt identification and isolation of sick staff and customers

    Social Distancing Guidance

    • Limit the number of people occupying the facility to ensure all maintain a minimum six-foot distance from one another
    • Physical distancing mark six-foot increments where lines form

    PPE Requirements

    • Encourage use of cloth face coverings to employees and contracted workers whose duties require close contact (within six feet for ten minutes or more) with other employees and/or the public

    Cleaning/Sanitation Procedures

    • Provide hand sanitizer, soap, and water or effective disinfectant at or near the entrance of the facility and other appropriate areas
    • Regularly disinfect other high-touch surfaces according to industry-standard operating procedures
    • All employees and customers should wash their hands often with soap and water for at least 20 seconds and limit unnecessary contact such as hugging and shaking hands
    • Provide for contactless payment systems or, if not feasible, provide for disinfecting all payment portals, pens, and styluses after each use

     

    Ohio

    The Ohio Department of Health published the “Responsible Restart Ohio” to guide employers and businesses. 

    General Guidance

    • General office environments may reopen if these businesses can meet mandatory safety requirements for customers and employees
    • Establish maximum capacity
    • Personnel should work from home when possible
    • Stagger arrival of all employees and guests
    • Limit travel as much as possible
    • Post appropriate signage
    • For additional criteria and best practices see: General Office Environments Guidelines

    Employee Screening Guidance

    • Employees must perform daily symptom assessment
    • Require employees to stay home if symptomatic

    Social Distancing Guidance

    • Ensure a minimum of 6 feet between people, if not possible, install barriers

    PPE Requirements

    • Businesses must require all employees to wear facial coverings unless they meet the listed exceptions (see General Office Environments Guidelines)
    • Customers are encouraged to wear masks

    Cleaning/Sanitation Procedures

    • Frequent disinfection of desks, workstations, high-contact surfaces, and common areas
    • Require regular handwashing by employees
    • Place hand sanitizers in high-contact locations
    • Vulnerable Population Accommodations
    • Specify hours for at-risk customer & guest populations

     

    Oklahoma

    The “Open Up and Recover Safely” Plan is a three-phased approach that provides business and employers guidance on reopening the economy.

    General Guidance

    • Employers should develop policies based on CDC guidelines
    • Create plans to allow employees to return to work in phases
    • Close common areas or enforce social distancing protocols
    • Minimize non-essential travel and adhere to CDC guidelines and Executive Orders regarding isolation following travel
    • Post appropriate signage

    Employee Screening Guidance

    • Monitoring workforce for indicative symptoms; not allowing symptomatic people to physically return to work and consider implementing flexible sick leave and supportive policies and practices
    • If unable to take temperatures on-site at the start of a shift, verbal temperature acknowledgment screening can be taken if employee self-monitors temperatures at home
    • Develop and implement policies and procedures for workforce contact tracing following employee COVID-19 testing
    • Ensure that sick leave policies are flexible and consistent with public health guidance and that employees are aware of these policies
    • If an employee is confirmed to have COVID-19, employers should inform fellow employees of possible exposure to COVID-19 in the workplace but maintain confidentiality as required by the Americans with Disabilities Act (ADA)

    Social Distancing Guidance

    • Maximize social distancing where possible and as much as possible, adhering to the 6-foot spacing rule

    PPE Requirements

    • Recommend wearing masks for staff interacting with customers and for kitchen staff if unable to maintain physical distancing due to the workspace constraints

    Cleaning/Sanitation Procedures

    • Disinfect frequently-used items and surfaces and common areas
    • Make hand sanitizer bottles or stations available to customers

    Vulnerable Population Accommodations

    • Continue following safer-at-home guidelines if they are over 65 or part of a vulnerable population
    • Grocery stores should continue to maintain hours for vulnerable populations
    • Limit use of high-risk staff (age 65+ or immunocompromised)
      • If assigned to work, have them perform duties with limited contact to others
    • Employers should honor requests of personnel who are members of a vulnerable population for special accommodations

     

    Oregon

    The Governor’s plan to “Building a Safe and Strong Oregon” is a three-phased plan with county specifications. 

    Employee Screening Guidance

    • Employers should consider regular health checks (e.g., temperature and respiratory symptom screening) or symptom self-report of employees, if job-related and consistent with business necessity

    Social Distancing Guidance

    • When individuals leave their home or place of residence, they should maintain physical distancing of at least six (6) feet from any person who is not a member of their household
    • Local gatherings are limited to 25 people with no traveling
    • Employers should increase physical space between workers

    PPE Requirements

    • Some employers are required to have employees and contractors wear masks, face shields or face coverings and transit agencies are required to have riders wear face coverings
      • When masks or face coverings are required an employer must provide for exceptions and accommodations to comply with applicable laws
    • Oregonians must wear a face covering on public transit
    • It is strongly recommended that everyone wear a face covering in settings like grocery stores where physical distancing is difficult to maintain

    Cleaning/Sanitation Procedures

    • Employers should regularly disinfect commonly touched surfaces (workstations, keyboards, telephones, handrails, doorknobs, etc.), as well as high traffic areas and perform other environmental cleaning
    • Employers should reinforce that meticulous hand hygiene (frequent and proper handwashing) is of utmost importance for all employees
      • Ensure that soap and water or alcohol-based (60-95%) hand sanitizer is provided in the workplace
      • Consider staging additional handwashing facilities and hand sanitizer for employees (and customer use, if applicable) in and around the workplace

    Vulnerable Population Accommodations

    • Currently, all vulnerable individuals are ordered to continue to shelter in place

     

    Pennsylvania

    Pennsylvania’s phased plan for reopening and responding to COVID-19 provides specific industry guidance as well as general guidelines.

    General Guidance

    • Businesses that have been operating remotely through individual telework of their employees must continue to telework
    • Businesses that must conduct in-person operations and activities, because their employees cannot telework, must adhere strictly to this guidance
      • In addition, businesses that maintain in-person operations must make their employees and customers aware of the efforts and commitment to protecting their health and safety
    • Discourage non-essential visitors from entering the business premises
    • Communicate these procedures to all employees to ensure that everyone knows how to be safe
    • Conduct business with the public by appointment only, whenever possible
    • If appointment-only service is not feasible, limit the number of people inside the building to no more than 50% of the total maximum occupancy
    • Post given signage

    Employee Screening Guidance

    • Take each employee’s temperature before they enter the business and sending home those who have a temperature of 100.4 degrees Fahrenheit, or higher
    • Ensure employees practice social distancing while waiting to have temperatures screened
    • Inform employees that if they have symptoms (i.e., fever, cough, or shortness of breath), they should notify their supervisor and stay home
    • Advise sick employees to follow CDC-recommended steps, including:
      • Not returning to work until the CDC criteria to discontinue home isolation are met, in consultation with health care providers and state and local health departments
    • Employers are encouraged to implement liberal paid time off for employees who do not return to work for the reasons set forth above

    Social Distancing Guidance

    • Prevent large groups from entering or leaving the building by staggering work start and stop times
    • Limit the number of people in employee common areas, like locker rooms or break rooms, and ensure these areas are cleaned frequently
    • Conduct meetings and trainings virtually
      • If a meeting needs to be held in person, limit the number of employees to 10 and maintain a social distance of six feet

    PPE Requirements

    • Before reopening a region, assurance that facilities have adequate safeguards in place such as staff training, employee screening, visitor procedures, and screening and adequate supplies of PPE to support continued operations
    • Provide non-medical masks for employees to wear at all times and make it mandatory to wear masks while on the worksite
      • Employers may approve masks obtained or made by employees according to the Department of Health policies
    • Install shields or other barriers at registers and check-out areas to physically separate cashiers and customers, or take other measures to maintain social distancing between customers and employees
    • Require all customers to wear masks while on the premises
      • Businesses that provide medication, medical supplies or groceries must provide an alternate, no contact, means of delivering goods for customers who cannot wear a mask
    • Individuals who cannot wear a mask due to a medical condition (including children under the age of 2 years per CDC guidance) may enter the premises and are not required to provide documentation of such medical condition

    Cleaning/Sanitation Procedures

    • Clean and disinfect high-touch areas frequently and continue to regularly clean all other areas of the building(s)
    • Make sure employees have access to soap and water to wash their hands, hand sanitizer and disinfectant wipes
    • Modify the hours of business so that there is enough time to clean and restock
    • For Retail: Schedule handwashing breaks for employees at least every hour
    • Assign an employee to wipe down carts and handbaskets before the customer uses it

    Vulnerable Population Accommodations

    • Designate a specific time for people at high risk, including those over the age of 65 to use the business at least once a week

     

    Rhode Island

    The Reopening Rhode Island plan provides three phases including guidance for employers.

    General Guidance

    • Office-based businesses can allow up to 33% of their workforce to return if viewed as necessary
    • Everyone who can work from home should continue to work from home
    • Employees can visit the office on a very limited basis for reasons such as critical meetings -- provided that social distancing and other rules are carefully followed
    • Employees may pick up a file or print a document at the office if needed
    • All covered entities shall ensure the placement of posters or signs at the entry to its establishments educating any individual at the establishment concerning entry screening, required social distancing, use of cloth face coverings, and other subjects as provided in guidance issued by the Department

    Employee Screening Guidance

    • Each business shall implement and ensure compliance with the screening of all individuals entering its establishment(s) at any time for any reason
    • Such screening shall include, at a minimum: 
      • (1) visual assessment, self-screening, or a written questionnaire, or a combination of any of these screening methods regarding COVID-19 symptoms and contact in the last fourteen (14) days with other individuals who are COVID-19 positive or who have COVID-19 symptoms;
      • (2) at all entrances to an establishment, notice that all individuals entering must be screened or self-screened, and to not enter if they are COVID-19 positive, have COVID-19 symptoms, or have had close contact in the last fourteen (14) days with an individual who at the time had COVID-19

    Social Distancing Guidance

    • Staying at least six (6) feet (two (2) meters) from people outside the same household unless separated by a physical barrier that prevents individuals from having direct contact and contact with any droplets from another individual’s coughing, sneezing or talking
    • Gatherings are limited to 15 or fewer
    • When social distancing is not feasible, individuals should minimize the time of exposure to the extent possible

    PPE Requirements

    • All individuals in public or in an establishment shall wear a cloth face covering unless social distancing can be maintained easily and continuously
      • Those who refuse should be denied entry to the facility
    • Employers must arrange for cloth face coverings or materials for the making of such face coverings for each employee at no expense to the employee
      • Nothing shall prevent an employee from fashioning his or her own cloth face covering or voluntarily providing and wearing other equivalent or more protective face coverings
    • Check-out areas should have see-through barriers between employees and customers

    Cleaning/Sanitation Procedures

    • Businesses must procedures for cleaning and decontamination of surfaces
    • Businesses shall ensure that their establishments have their restrooms open and that they have running water and are stocked with hand soap
      • If access to restrooms or running water is limited, the establishment shall ensure ready access to hand sanitizer at all times
    • Businesses shall ensure the performance of environmental cleaning of their establishments once per day
      • In addition, commonly touched surfaces, such as shared workstations, elevator buttons, door handles, and railings should be cleaned in accordance with CDC guidance for specific industries
    • Businesses shall use and have readily available to service providers, cleaning/disinfecting products designed to clean/disinfect the surfaces they are cleaning/disinfecting and shall use the products in the manner intended
    • In the event the Department identifies a hot spot, the affected covered entity shall cooperate fully with the Department to restrict the further spread of COVID-19 within an affected establishment and/or the community at large, which cooperation shall, at minimum, include providing access to all the covered entity’s records required by these regulations
    • Each covered entity will cooperate with the Department on testing, contact tracing, case investigation, isolation and quarantine follow-up matters relating to the covered entity’s establishment

    Vulnerable Population Accommodations

    • Older adults (65+) and those with underlying health conditions can go to work and go out for food or medicine
      • However, in accordance with federal public health guidance, vulnerable individuals are strongly encouraged to otherwise stay home

     

    South Carolina

    South Carolina’s Governor released executive orders guiding reopening, often mirroring CDC guidelines.

    General Guidance

    • Businesses and organizations are also encouraged to utilize telecommuting or work-from-home options for employees

    Employee Screening Guidance

    • Adhere to CDC guidance

    Social Distancing Guidance

    • Must adhere to strict social distancing requirements
    • In addition, must not knowingly allow customers to congregate within six feet of one another, excluding families, and follow relevant CDC and DHEC guidelines

    PPE Requirements

    • Adhere to CDC guidance

    Cleaning/Sanitation Procedures

    • The business shall implement all reasonable steps to comply with any applicable sanitation guidelines promulgated by the CDC, DHEC, or any other state or federal public health officials

     

    South Dakota

    General Guidance

    • Businesses were never required to close
    • Businesses are encouraged to consider state and federal guidelines as they resume normal operations, and also must adhere to local restrictions
    • If previously operating via telework, begin transitioning employees back to the workplace

    Employee Screening Guidance

    • Where appropriate, screen employees for symptoms prior to entering the workplace

    Social Distancing Guidance

    • Resume operations in a manner that allows for reasonable physical distancing

    PPE Requirements

    • Masks have never been required, but South Dakotans are encouraged to continue to consider CDC guidance and use

    Cleaning/Sanitation Procedures

    • Encourage good hygiene and sanitation practices, especially in high-traffic areas

    Vulnerable Population Accommodations

    • Consider staying home whenever possible

     

    Tennessee

    The state’s guide to Reopening Tennessee Responsibly resulted from the Economic Recovery Group to craft industry-specific guidance for resuming business.

    General Guidance

    • Allow employees to work from home as much as possible
    • Stagger shifts, breaks, and meals in compliance with wage and hour laws
    • Adjust hours to allow time for enhanced cleaning
    • Post extensive signage on health policies in the workplace

    Employee Screening Guidance

    • Screen all employees reporting to work for symptoms with the given questions (see Universal Guidelines)
    • Employers to take temperatures onsite with a no-touch thermometer each day upon arrival at work or temperatures can be taken before arriving
    • Direct any employee who exhibits symptoms or feel ill to leave the premises immediately and seek medical care and/or COVID-19 testing, per Tennessee Department of Health and CDC guidelines
    • Employers should maintain the confidentiality of employee health information

    Social Distancing Guidance

    • Mitigate exposure in the workplace by implementing social distancing guidelines and modify scheduling

    PPE Requirements

    • Wear a cloth face covering (not an N-95 or medical mask) while at work
    • Use plastic shields or barriers between customers and clerks at service counters and clean them frequently (every 2 hours and when visibly dirty)

    Cleaning/Sanitation Procedures

    • Implement workplace cleaning and disinfection practices, according to CDC guidelines, with regular sanitization of high-touch surfaces at least every 2 hours
    • Provide a sanitizing stations such as a wash basin with soap and/or bottle of hand sanitizer
    • Sanitize shared resources (such as carts) after each use, and sanitize all high traffic / high-touch areas (such as counters, check-out lanes, keypads, break rooms, dressing rooms, rest rooms) every two hours and when visibly dirty

    Vulnerable Population Accommodations

    • Consider dedicated shopping hours or appointment times for the elderly, medically vulnerable and health care workers
    • Covered employers and employees should be aware of the provisions of the federal Families First Coronavirus Response Act, which allows for paid sick leave or expanded family and medical leave for specified reasons, such as for self quarantining or seeking a medical diagnosis for COVID-19 symptoms

     

    Texas

    The state’s Strike Force to Open Texas provides a guide that entered phase two in May 2020.

    Employee Screening Guidance

    • Screen employees before coming into the business with a given checklist
    • Send home any employee who has any of the following new or worsening signs or symptoms

    Social Distancing Guidance

    • Maintain the six-foot physical distancing requirements
    • If such distancing is not feasible, other measures such as face covering, hand hygiene, cough etiquette, cleanliness, and sanitation should be rigorously practiced
    • Business capacity limited to 50% for most businesses

    PPE Requirements

    • Consider having all employees wear cloth face coverings (over the nose and mouth)
    • Patrons should consider wearing cloth face coverings (over the nose and mouth) when entering a business
    • Individuals should consider wearing non-medical grade face masks

    Cleaning/Sanitation Procedures

    • Train all employees on appropriate cleaning and disinfection and hand hygiene
    • Have employees and patrons wash or sanitize their hands upon entering the business
    • Regularly and frequently clean and disinfect any regularly touched or shared surfaces and any items that come into contact with customers
    • Make hand sanitizer, disinfecting wipes, soap, and water, or similar disinfectant readily available to employees and customers
    • Document cleaning practices
    • Gyms must sanitize workout equipment after each use
    • Personal care employees should wash hands and clean work stations after each customer

    Vulnerable Population Accommodations

    • Retailers are encouraged to consider dedicating a certain period of time each day for only at-risk customers or deliver purchased goods to vehicles to reduce the need for at-risk customers to enter the store

    Utah

    The three versions of “Utah Leads Together” together provide economic guidance for Utah’s recovery, including steps for businesses.

    General Guidance

    • Encourage remote work when possible; employers exercise discretion with returning to onsite work
    • Employers encourage flexible working arrangements (rotating shifts, remote, etc.)
    • Comply with distancing guidelines
    • Increased cleaning regimen of high-touch areas
    • Monitor employees for symptoms and well-being
    • Limit unnecessary travel
    • Post given signage

    Employee Screening Guidance

    • Businesses that necessitate on-site work should monitor the workforce for symptoms and well-being
    • Symptom checking in business interactions and start of a shift
    • Manager checks each employee for symptoms before every shift with temperatures taken and asks if any member of the employee’s household has tested positive for COVID-19 in the past 14 days
      • Log must be kept and available for inspection by the local health officer
    • Require employees to self-quarantine when returning from high-risk areas

    Social Distancing Guidance

    • Maintain the six-foot physical distancing requirements
    • Minimize face-to-face interactions. (e.g. utilize drive-thru, install partitions)

    PPE Requirements

    • Employers provide personal protective equipment such as face coverings, hairnets, gloves, overalls
    • Customers and employees should wear face coverings (except in restaurants, employees only)
    • Face coverings worn in settings where other social distancing measures are difficult to maintain; ensure that face coverings are available
    • Consider installing a clear plastic partition between cashier and customer
    • Contactless payment encouraged

    Cleaning/Sanitation Procedures

    • Regularly and frequently clean and disinfect any regularly touched or shared surfaces and any items that come into contact with customers
    • Make hand sanitizer readily available to customers and employees (e.g. at checkout counters and entrances, etc.)
    • Staff must wash or disinfect hands between tasks

    Vulnerable Population Accommodations

    • Employers must provide accommodations to high-risk employees
    • Workplaces minimize face-to-face contact, assign tasks that allow high-risk individuals to maintain a 6-foot distance from other workers or customers, or allow them to telework
    • High-risk employees should always wear gloves and protective masks
    • Set an established daily window of time for high-risk individuals to come in without pressure from crowds

     

    Vermont

    The Agency of Commerce and Community Development has guided the COVID-19 recovery plan, including providing resources for businesses.

    General Guidance

    • All operations shall designate a health officer on-site at every shift responsible for ensuring compliance with Addendum 10 and this Addendum 11 to the Executive Order and applicable ACCD Guidance. 
      • This person shall have the authority to stop or modify activities to ensure work conforms with the mandatory health and safety requirements.
    • All employees, including those already working (except healthcare workers, first responders, and others already trained in infection control, personal protection/universal precautions), must complete, and employers must document a mandatory training on health and safety requirements as provided by VOSHA, or another training program that meets or exceeds the VOSHA-provided standard.
    • All businesses that have been closed for 7 or more days during the state of emergency must complete and keep on file a reopening and training plan (businesses with fewer than 10 employees at any physical location are not required to create such a plan, however, they must follow all other guidelines and employees must take the VOSHA training). 
      • VOSHA and the Agency of Commerce and Community Development have provided a template at accd.vermont.gov/covid-19/business/restart.

    Employee Screening Guidance

    • Employees shall not report to or be allowed to remain at, work or job site if sick or symptomatic (with fever, cough, and/or shortness of breath).
    • To the extent feasible, prior to the commencement of each work shift, prescreening, including temperature checks and surveys shall be required to verify each employee has no symptoms of respiratory illness (fever, cough, and/or shortness of breath).

    Social Distancing Guidance

    • Maintain the six-foot physical distancing requirements.
    • Inside gathers are limited to 25% of approved fire safety occupancy or 1 person per 200 square feet.

    PPE Requirements

    • Employees must wear face coverings over their nose and mouth when in the presence of others. 
    • In the case of retail cashiers, a translucent shield or “sneeze guard” is acceptable in lieu of a mask.

    Cleaning/Sanitation Procedures

    • Employees must have easy and frequent access to soap and water or hand sanitizer during the duration of work, and handwashing or hand sanitization should be required before entering and leaving, job sites. 
    • All common spaces and equipment, including bathrooms, frequently touched surfaces and doors, tools and equipment, and vehicles must be cleaned and disinfected at the beginning, middle, and end of each shift and prior to transfer from one person to another.

    Virginia

    The “Forward Virginia” guidelines are a multi-phase plane that include industry-specific guidelines as well as general expectations for employers.

    General Guidance

    • Encourage telework whenever possible.
    • Provide clear communication, training, and signage as given.

    Employee Screening Guidance

    • Prior to each shift, employers should ask that the employee self-measure their temperature and assess symptoms. 
      • Please see VDH Interim Guidance for Implementing Safety Practices for Critical Infrastructure Workers During Widespread Community Transmission.

    Social Distancing Guidance

    • Maintain a minimum of six feet of physical distancing between all individuals as much as possible.
    • Limit the occupancy of physical spaces to ensure that adequate physical distancing may be maintained.

    PPE Requirements

    • Employees are required to wear face coverings over their nose and mouth, such as using the CDC Use of Cloth Face Coverings guidance.

    Cleaning/Sanitation Procedures

    • Perform thorough cleaning and disinfection of frequently contacted surfaces.

     

    Washington

    The Washington State Coronavirus Response covers county-by-county “Safe Start” plans in four phases to reopen businesses.

    General Guidance

    • Industries and venues will reopen based on their ability to address health risks.
    • Encourage “working from home” for all employees who can perform needed functions remotely.
    • Hold all meetings and conferences virtually, wherever possible.
    • Stagger shifts to limit the number of employees in the business at one time.
    • Prohibit gatherings of employees.
    • Post appropriate signage.

    Employee Screening Guidance

    • Screen employees for signs/symptoms of COVID-19 at the start of a shift. Make sure sick employees stay home or immediately go home if they feel or appear sick. 
      • Cordon off any areas where an employee with probable or confirmed COVID-19 illness worked, touched surfaces, etc. until the area and equipment is cleaned and sanitized. 
      • Follow the cleaning guidelines set by the CDC to deep clean and sanitize.
    • A worker may refuse to perform unsafe work, including hazards created by COVID-19. 
      • And, it is unlawful for their employer to take adverse action against a worker who has engaged in safety protected activities under the law if their work refusal meets certain requirements.
    • Employees who choose to remove themselves from a worksite because they do not believe it is safe to work due to the risk of COVID-19 exposure may have access to certain leave or unemployment benefits. 
      • Employers must provide high-risk individuals covered by Proclamation 20-46 with their choice of access to available employer-granted accrued leave or unemployment benefits if an alternative work arrangement is not feasible. 
      • Other employees may have access to expanded family and medical leave included in the Families First Coronavirus Response Act, access to use unemployment benefits, or access to other paid time off depending on the circumstances.

    Social Distancing Guidance

    • Ensure minimum six-foot physical distancing requirements are maintained between customers, cashiers, baggers, and other staff except when collecting payments and/or exchanging goods. 
      • Sneeze guards or other barriers should be placed throughout the retail establishment at all fixed places of potential interaction between employees that could be less than 6 feet.
    • Businesses and public spaces will need to maintain physical distancing, prevent touching of surfaces, construct barriers, and make modifications, as necessary.

    PPE Requirements

    • Provide personal protective equipment (PPE) such as gloves, goggles, face shields, and face masks as appropriate or required to employees for the activity being performed. 
      • Cloth facial coverings must be worn by every employee not working alone on the job site unless their exposure dictates a higher level of protection under the Department of Labor & Industries safety and health rules and guidance.
    • Employers should encourage their customers to use cloth face coverings when in-store with their staff.
    • It is strongly suggested customers wear a cloth face covering anytime they are not seated at the table (while being seated or leaving, or while going to the restroom).

    Cleaning/Sanitation Procedures

    • Frequently sanitize additional high-touch areas including customer restrooms, fitting rooms, doors, check-out counters, and other areas like shopping cart handles.
    • Ensure operating hours allow downtime between shifts for thorough cleaning.
    • Ensure that employee equipment including handhelds/wearables, scanners, radios, or other work tools and equipment are properly cleaned before and after use.
    • Provide adequate sanitation and personal hygiene for workers, vendors, and patrons. 
      • Ensure employees have access to handwashing facilities so they can wash their hands frequently with soap and running water.
    • Follow CDC cleaning guidelines to deep clean after reports of an employee with suspected or confirmed COVID-19 illness. 
      • This may involve the closure of the business until the location can be properly disinfected.
    • Arrange contactless pay options, pickup, and/or delivery of goods wherever possible.

    Vulnerable Population Accommodations

    • Stay home as much as possible, avoid sharing household items. 
      • Employers make accommodations for telework if able.
    • When possible, establish hours of operation that permit access solely to high-risk individuals as defined by the CDC.

     

    West Virginia

    The Governor’s plan “West Virginia Strong - The Comeback” provides week-by-week guidance for what businesses can expect.

    General Guidance

    • Telework when possible.
    • Any small business with fewer than 10 employees is able to resume operations.
    • Return employees to work in phases and spread out shifts to reduce excessive or unnecessary interaction.
    • Limiting non-essential business travel.
    • Post appropriate signage.

    Employee Screening Guidance

    • Screen all employees reporting to work daily with given questions.
    • Direct any employee who exhibits symptoms to leave the premises immediately and seek medical care and/ or testing.
    • Develop best practices related to testing, temperature checks, and contact tracing.
    • Employers should maintain the confidentiality of employee health information.

    Social Distancing Guidance

    • Ensure at least six (6) feet of separation.
    • Do not allow patrons to congregate in waiting areas.

    PPE Requirements

    • Require employees to wear PPE when appropriate, with special considerations for those employees that come into contact with the general public.
    • For Restaurants: Require all employees to wear cloth face coverings at all times. 
      • Such coverings shall be cleaned or replaced daily.

    Cleaning/Sanitation Procedures

    • Businesses will also be required to implement efforts to increase sanitation.
    • Thoroughly detail, clean, and sanitize the entire facility and continue to do so regularly, focusing such cleaning and sanitation on high contact areas that would be touched by employees and patrons.
    • Limiting use and increased disinfection of common and high-traffic areas and touchpoints.
    • Provide hand sanitizer for use by patrons, including contactless hand sanitizing stations when available.
    • Train all employees on the importance and expectation of increased frequency of handwashing, the use of hand sanitizers with at least 60% alcohol, and provide clear instruction to avoid touching hands to face.

    Vulnerable Population Accommodations

    • Consider special accommodations for employees that are members of a vulnerable population, like senior citizens or immunocompromised people, including encouraging teleworking to the maximum extent possible among other measures.

    Wisconsin

    The state’s “General Guidance for All Business” handbook provides resources for employers and FAQs.

    General Guidance

    • Implement telework and other social distancing practices.
    • Require employees to stay home when sick.
    • Promote handwashing.

    Social Distancing Guidance

    • In workplaces where it’s not possible to eliminate face-to-face contact, consider assigning higher-risk employees to work tasks that allow them to maintain a six-foot distance from others.

    PPE Requirements

    • Provide appropriate personal protective equipment (PPE) and supplies for cleaning and disinfecting workspaces.

    Cleaning/Sanitation Procedures

    • Before opening: Sanitize your business to limit the spread of the virus to your employees and customers. 
      • Minimize exposure by involving as few employees in this process as possible.
    • After opening: Disinfect common and high-traffic areas 

    Vulnerable Population Accommodations

    • People over age 60 and those who are medically vulnerable should continue to shelter in place through Phases 1 and 2 for some businesses and operations. 

     

    Wyoming

    The Governor’s orders to recover from COVID-19 provide industry-specific guidelines for reopening.

    General Guidance

    • Encourage remote work when possible; employers exercise discretion with returning to onsite work.
    • Employers encourage flexible working arrangements (rotating shifts, remote, etc.). 
    • Comply with distancing guidelines. 
    • Increased cleaning regimen of high-touch areas. 
    • Monitor employees for symptoms and well-being.
    • Limit unnecessary travel.
    • Post given signage.

    Employee Screening Guidance

    • Businesses that necessitate on-site work should monitor their workforce for symptoms and well-being.
    • Symptom checking in business interactions and start of shift.
    • Manager checks each employee for symptoms before every shift with temperatures taken and asks if any member of the employee’s household has tested positive for COVID-19 in the past 14 days. 
      • Log must be kept and available for inspection by the local health officer.
    • Require employees to self-quarantine when returning from high-risk areas.

    Social Distancing Guidance

    • Maintain the six-foot physical distancing requirements.
    • Minimize face-to-face interactions. (e.g. utilize drive-thru, install partitions)

    PPE Requirements

    • Employers provide personal protective equipment such as face coverings, hairnets, gloves, overalls.
    • Customers and employees should wear face coverings (except in restaurants, employees only).
    • Face coverings worn in settings where other social distancing measures are difficult to maintain; ensure that face coverings are available.
    • Consider installing a clear plastic partition between cashier and customer.
    • Contactless payment encouraged.

    Cleaning/Sanitation Procedures

    • Regularly and frequently clean and disinfect any regularly touched or shared surfaces and any items that come into contact with customers.
    • Make hand sanitizer readily available to customers and employees (e.g. at checkout counters and entrances, etc.).
    • Staff must wash or disinfect hands between tasks.

    Vulnerable Population Accommodations

    • Employers must provide accommodations to high-risk employees.
    • Workplaces minimize face-to-face contact, assign tasks that allow high-risk individuals to maintain a 6-foot distance from other workers or customers, or allow them to telework.
    • High-risk employees should always wear gloves and protective masks.
    • Set an established daily window of time for high-risk individuals to come in without pressure from crowds.

    Conclusion

    The coronavirus pandemic has created a lasting impact on how businesses run. With the goal to keep everyone safe and healthy, the status quo is shifting. Employers must update their protocols, create new cleanliness practices, and communicate openly and effectively to support their employees. 



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    Article written & information compiled by Ellen Rigell on June 10, 2020. 

    Cover image courtesy of Undraw

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